Privacy Policy
Last updated: June 2026
Yorkshire Property Design Services (“YPDS”, “we”, “us”, “our”) is committed to protecting your personal data. This policy explains what information we collect, how we use it, and your rights under UK GDPR and the Data Protection Act 2018.
Data Controller: Yorkshire Property Design Services, Horsforth, Leeds
Contact: hello@ypds.co.uk | 0113 418 0721
1. What Data We Collect
We collect personal data when you submit an enquiry, use our client portal, or communicate with us. This includes your name, email, phone, property address, project details, payment records, project files, portal messages, and website usage data.
2. How We Use Your Data
We use your data to provide architectural services, generate quotations and invoices, manage your portal account, communicate about your project, and meet legal obligations.
3. Legal Basis for Processing
Contract — fulfilling services you have requested. Legitimate interests — maintaining project records and improving our services. Legal obligation — retaining financial records as required by HMRC. Consent — analytics cookies (withdrawable at any time).
4. How Long We Keep Your Data
Project records and drawings: 7 years from completion. Financial records: 6 years (HMRC). Enquiries that did not proceed: 12 months. Portal credentials: deleted on request or after 2 years of inactivity.
5. Who We Share Your Data With
We do not sell your data. We may share it with Leeds or Bradford City Council (planning applications), Yorkshire Water (build-over enquiries), our email and hosting providers (under data processing agreements), and Google Analytics (anonymised, consent only).
6. Cookies
We use essential cookies (portal login, cookie consent record) and optional analytics cookies (Google Analytics — only set with your consent). You can withdraw analytics consent at any time via the cookie banner.
7. Your Rights
Under UK GDPR you have the right to access, correct, erase, restrict, or port your data, and to object to processing. Contact us at hello@ypds.co.uk. We will respond within one calendar month.
8. Security
We use HTTPS, secure password hashing, and restricted access controls to protect your data.
9. Complaints
Contact the ICO at ico.org.uk or call 0303 123 1113 if you have concerns about how we handle your data.
10. Changes to This Policy
The current version will always be at this page. Significant changes will be notified to active clients by email.